Each business has unique needs when it comes to its office. Moving offices is the perfect opportunity to identify pain points in your office design, address areas that aren’t working for employees and really make a fresh start. Here are 3 reasons to use a professional to prepare your new space:
Utilize Your Space Efficiently
Review Your Design
1) Utilize Your Space Efficiently
You know how to run your business, but unless that business is office interior design, you probably won’t know how to maximize each square foot and use your entire office efficiently. A professional will be able to look at how you need to use the space and provide the best solutions to utilize every angle of your office.
2) Review Your Design
If you’ve ever ordered something only to find that it doesn’t fit or isn’t exactly what you envisioned, then you know the frustration that comes with dissatisfaction. Now imagine that on a much larger scale. Attempting to furnish your entire office space alone can lead to costly delays or being stuck with an office design that doesn’t really work for your team. Using space planning and design services will ensure that you’ll be able to review the design plan in a 3D rendering using specialized software. This will allow you to approve the furnishings in your office space before you’re stuck with it.
Pro Tip: Use an office design service that allows you to preview the layout with a specialized software, so there are no surprises.
3) Functional Solutions
You might fall in love with the look of a certain office style or piece of furniture, but that love can blind you to the practicality of it. Will it really work for your team in your office? An experienced design team will be able to embrace your vision while putting their expertise to use to make sure the finished product is functional, modern and attractive.
A Strong Foundation
It’s the people working in your business that make it a success, but your office houses that team and contributes directly to their satisfaction and productivity. People want to feel a sense of purpose when it comes to their job. An office’s design can help nurture that by using office design and furnishings to reflect the company culture.
Contact Us to learn more about how our office space planning and design team can create the ideal environment for your winning team! Browse our workplace furniture in Houston to get ideas for your own space.
Why do so many businesses use office design experts? In short, it’s because encouraging collaboration through furnishings isn’t something that comes naturally to most. They either go full steam ahead towards a completely open concept that lacks any individual privacy, or they go the opposite direction, putting up walls and cutting team members off from one another. There’s a happy middle ground, and a design professional can help you achieve that.
Above all, collaboration requires flexibility. It’s furniture that isn’t mounted to a wall or to the ground. It’s workstations that can be easily and quickly moved and rearranged to suit different needs. It’s desks that can be turned into standing desks, chairs that can be height-adjusted, and tables with storage or connectivity outlets. Collaboration is often spontaneous, but the office design has to provide a space for that to happen.
Almost no job requires constant interaction, and for good reason. Each employee should have a workspace that’s afforded some amount of privacy so that after the team meetings and delegations they can get to work without interruption.
Pro Tip: The best office designs skillfully balance the “we” and the “me” for a space that’s functional and flexible.
Open plan office designs have gotten a lot of criticism, stemming from the noise created within them and lack of privacy afforded to employees. This leads to heightened stress levels, more distractions, lower productivity and a less than stellar standard of work being produced. To counter to this, provide individual space with team space. Team space could be a large conference room outfitted with comfortable seating and a sofa near the back of the room for more private conversations. The team space should be at least partially separated from individual workstations to prevent a disruption to those working.
Good Idea, Poor Execution
Despite mixed reviews, the open office remains a popular workplace design for good reason. It fosters collaboration, promotes learning, and nurtures a strong culture. It’s a good idea that is often poorly executed. For a positive outcome, partner with a reputable workplace design firm that has the expertise to achieve the end goal.
Last week, the WorkSpace Resource team took a trip to Boston, MA to meet with the incredible folks at AIS and tour their offices, showroom, and factory. Trips like this are not out of the ordinary, as WorkSpace takes a personal interest in all of the office furniture products they offer and the companies they work with.
AISis a leading manufacturer of commercial office furniture and seating, specializing in systems (cubicles), laminate case goods (desking) and task and guest seating. They have truly shaken up the industry with a commitment to sustainability and a unique ability to make office furniture fun. Their ingenuity and innovation caught the eye of many observers at NeoCon and they continue to impress.
AIS has a people focused company culture that acknowledges and celebrates the background of each employee that has come together as Americans to build quality products right here in the USA.
There are several quality control managers stationed throughout the manufacturing line to ensure that only the highest quality product ends up on the truck for shipping.
The headquarters have over 10,000 solar panels that (on a sunny day) generate excess energy that goes back into the grid.
Manufacturing processes focus on high-quality production, efficiency and reducing waste to keep lead times down and lower costs, keeping the product affordable to the end user.
AIS has proven that it pays to be a follower. They let larger companies test new designs and make mistakes before they jump on any new trends. This ensures that they are able to manufacturer durable, clean products on the first try so that they can successfully offer current designs at affordable prices.
The manufacturing facility tour was the highlight of the trip for everyone who attended. It’s a process that not many outside of the industry are privy to, and one that is both fascinating and impressive.
“It was evident with everyone we met that AIS not only cares about their product but about relationships. With each other, with their dealers and, most of all, with the end user. They excel at customer satisfaction and making products that are current and high quality.” – Donna Johnson, Senior Business Development, WorkSpace Resource
Team Thoughts on AIS Product Training
WorkSpace was also pleased to do product training, where they were introduced to some new product lines. The modern design and enhanced features are sure to make them a hit with customers. Here’s what several WorkSpace team members had to say: “I was blown away by the Alta fabric treatment presentation. The option to offer our clients a fabric that will withstand the daily abuse of an office environment at such a minimal cost to the end user is a no-brainer to me! I think our clients are going to absolutely love it.” – Jackie Savoie, Marketing Director
“Product training gave me further confidence in AIS products. The attention to detail they have is fantastic. Our clients will be getting a high-quality product at an affordable price.” – Donna Johnson, Senior Business Development
Providing Quality and Value
Overall, the trip was beneficial for WorkSpace as a furniture dealer, but also built confidence in the quality of products they provide and gave them new information and ideas on how to better tailor the numerous options to fit their client’s needs.
Office Hacks For Better Organization (and less stress)
An organized work environment isn’t just visually appealing. Clutter signals to your brain that there’s work to do. When your brain feels overwhelmed by all this work, it triggers a stress response. Office organization has been shown to reduce stress by giving you a feeling of control and calm.
Clear Your Inbox
Ditch The Post-its
Manage the Supply Closet
1) Hide Wires
With all of the monitors, computer towers, laptops, phones, and chargers that weave their way around the typical office desk, the wire situation can quickly get out of hand. Remember that eliminating visual clutter helps reduce stress, so hiding messy wires is essential. If your desk doesn’t have a slot to stash them, trying using binder clips to group them together and get them out of sight. It’s a little thing that goes a long way.
2) Clear Your Inbox
Office workers have an average of 450 emails in their inbox, but those with generous storage are racking up over 3,000. Imagine if you had a box on your desk with that many messages in it. Unless you manage your inbox it will become a beast that will squeeze the life and efficiency out of you. Clearing your inbox is easier than you think, and even a couple thousand messages can be whittled down in a matter of 30 minutes or less. Set aside the time and get it done.
3) Ditch The Post-its
Do you jot down notes and reminders on post-its that now cover every surface? An easy way to get rid of all the random scraps of paper, notebooks, and post-it notes is to go paperless. Apps like Evernote, Google Keep, and many more make cloud-based note taking incredibly easy, and you’ll never lose them!
4) Manage the Supply Closet
It doesn’t take much time to organize office supplies, but it’s one of those tasks that no one ever wants to take on. Remember that even small inefficiencies can lead to bigger problems down the road. Designate 1 person to be in charge of the office supply closet. They should do weekly inventory so you never run out of anything. Need something from the closet? Ask the person in charge so they’re able to track usage and waste.
5) Smart Storage
A good desk is a fundamental part of a productive workspace. If yours doesn’t provide enough storage it can put a serious cramp on your workflow. It’s important that you choose one that suits the space it will be in, but also provides enough storage to keep the surface clear. Even clean, simple workstations can be outfitted with pedestals and cabinets to add function to the form. These portable additions are the perfect way to preserve your modern aesthetic without sacrificing storage.
Get Organized — And Stay That Way
These 5 tips will help you get more organized, but remember how fast things can spiral out of control. Pair this guide with a resolution to organize and review a few times a month so you can stay organized and prevent the clutter from overwhelming you.