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Dreading an upcoming office relocation? Are you delaying the move because you don’t know where to start? Having a specific plan in pace will help ease your anxiety and motivate you to take action.
Planning Your Office Relocation
The first steps to relocating your office are to start a practical timeline and delegate tasks. Instruct office managers to motivate and encourage employees to make this transformation seamless for everyone. The following recommendations will help your team get organized for an ideal move.
Have a Game Plan
Don’t Wait Until the Last Minute
Don’t Hire a General Moving Company
Hire a Specialized Person or Company to Move IT Equipment
Clean Your Desk Out
1) Have a Game Plan
Moving office spaces without a strategy is stressful and nearly impossible, which is why having a game plan is crucial. A skilled commercial furniture dealercan help you organize your new office space to ensure your existing furniture fits properly and is used in the most efficient way possible. Professional space planning will save you time, so the movers and installers know how to load the truck and make the best use of their time at the new office location.
Pro Tip: If you intend on relocating your office, make sure to plan at least six months in advance.
2) Don’t Wait Until the Last Minute
We all procrastinate from time-to-time. However, when moving office locations, it’s best to plan in advance- especially if you plan on selling old furniture, or purchasing brand new.New furniture can take up to six weeks to receive, so you’ll want to set aside ample time for that process. Depending on the quality and quantity of your pre-owned furniture, a commercial dealer may be able to offer you a credit for your unused furniture through a Buy-Back program.
3) Don’t Hire a General Moving Company
Moving commercial office furniture requires skilled labor to efficiently disassemble commercial grade office furniture, particularly cubicles. General moving companies don’t have this type of experience and can break pieces, lose parts, or take a significant amount of time and labor to take apart and reassemble the pieces. Therefore, it is mandatory to work with a company that specializes in moving commercial offices.
4) Hire a Specialized Person or Company to Move IT Equipment
Today, computers and IT equipment are vital for most businesses. This expensive equipment should be one of the first things to go, so it doesn’t get damaged during a move. The bare minimum for transferring these costly goods would be to label, pack-up and secure them on rolling carts. This will help ensure the equipment does not get damaged during a move and can be easily identified at the new office location.
Give your employees plenty of time to clean their personal items from desks and other storage. These items should be packed away in boxes prior to the furniture being moved. You have enough to worry about when moving spaces, so you don’t want to worry about loose personal items as well. This can result in costly time delays or unavoidable damages.
A Stress-Free Move
Proper planning will make this office relocation as worry-free as possible. Furthermore, hiring a company that specializes in relocating commercial businesses will ensure your office move goes well and your expensive equipment is taken care of.
How to Incorporate Color Psychology Into Your Office Design
Color psychology can be used to help create an office space that sends the right message and appeals to the customers you’re targeting. You may wonder how color affects our daily decisions, but ask yourself these questions: Does the color of an item of clothing compel you to purchase it? If the colors of an office building are loud or garish, are you less likely to do business there? The answer to both questions is probably yes.
Generally speaking, warm colors evoke feelings of vibrancy, positivity, excitement, and optimism. Bold colors, like red or orange, usually represent passion, adventure, and creativity. However, as is the case with all bold colors (warm or cool) they should be used sparingly in your office design. In wood tones, these will be rich, warm wood grains.
Cool tones are meant to inspire feelings of trust, calm and stability. Cool colors like blue and green are often used to convey quality and reliability. The risk with these colors is that when you’re over-used they can seem cold or sterile. Cool toned wood furniture might be stained light gray, making them less warm and more modern.
Neutral colors are the most frequently used in office design and furniture, with accents of bolder colors providing interest. Neutral colors can be warm or cool but are generally very light and bright. A prime example of this was seen in the 2018 NeoCon AIS Showroom, which used neutral colors on the walls and ceiling, then added warmth in the wood toned furniture and interest with rich eggplant colored accents.
Pro Tip: The ideal color palette for most offices is a mixture of predominately neutral colors with accents of dark or bold colors.
An Important Aspect of Office Design
Color influences mood, productivity, and creativity at work, so it’s not something to dismiss without a thought. It’s an important part of your office design, from the color of the walls to the waiting room seating in your lobby. The effects of the colors you choose are subliminal and instinctive, creating a good or bad perception of your business. You’re sending a message, and judgments are being made, the moment your door is opened. What is your office saying?
Contact Us to learn more about choosing the right colors and office furnishings for your growing business.
There’s a big difference between being at work and working. Staying productive is a challenge, especially if you spend half of your time fielding emails and jumping from phone call to meeting. Distractions are unavoidable in the workplace, and resisting them can be difficult for even the most focused employees. Here are some things to watch out for:
1) Distracted Coworkers
A distracted coworker can often become a distraction themselves. While the open concept office space works for many, it does not work for all. Even if your team embraces this style, it’s important to provide quiet spaces for focused, individual work. Every office environment is unique, so when you’re considering office design it’s important to consider the pros and cons of each layout option and go with the one that best fits in with the work your employees do and the type of culture you’re trying to create.
Pro Tip: A distracted employee can lead to a distracted team. Make sure your office layout provides the right balance of privacy and collaboration.
More than 200 billion emails are sent in the average day and if you’re like most people, you check yours dozens of times a day. While you should never leave a client or coworker hanging, checking email has a tendency to devolve into browsing the internet. To remain productive, you should limit the amount of time that you spend checking your emails. It’s helpful to designate specific times each day to do so.
3) Pointless Meetings
Office workers attend frequent meetings, but how many of those accomplish very little? Spending hours in pointless meetings that accomplish nothing, or could have easily been conducted via email is one of the most common disruptions workers face. If possible, limit the number of meetings required and attend them only when necessary.
4) The Internet
Do you find yourself clearing your search history more than a few times a day? If so, you might want to rethink how you’re using your work computer. Save online shopping, perusing and social media for your personal time.
5) Bad Office Design or Furnishings
It can be hard to focus in an office with old, uncomfortable furniture, poor lighting, and a bad layout. For example, if your office utilizes closed cubicles but requires frequent collaboration, those walls create a barrier to employee productivity. Consider instead upgrading to modern workstations that provide privacy in a collaborative environment.
Send the Right Message
Ultimately, your office design needs to send the right message. A well-executed design should last you for a good number of years. Your goal should be to inspire your employees and make them feel comfortable and productive, which is a hard thing to get right.
The paint, lighting, furnishings, and décor in your office prove to be major mood influencers for both visitors and staff. This means that office redesign should definitely be on your list of unavoidable tasks to complete every few years. So, what will you get out of a beautiful office redesign?
To ensure engagement among employees, add areas that offer opportunities for casual collaboration. This could be a bright, modern conference room for team brainstorming sessions, or an inviting break room with comfortable seating and tables for enjoying a snack. These areas should be flexible and versatile, to allow furniture to be moved around as needed.
Your brand encompasses all the visible aspects of your business culture, from your website design and business cards to your office location and design. If you project an online image of a vibrant, modern business but conduct daily operations in a stark office full of cubicles, that conflicts your brand. Update your design to provide brand continuity.
Boosts Employee Morale
With so much time spent at the office, your employees want a workspace that they can be proud of. Old, uncomfortable furnishings can work against this goal. With an office redesign, you can think of ways to manage space efficiently while adding more comfort and amenities for your employees.
Enhances Consumer Confidence
Your office furniture and design speak volumes to your potential clients or customers. Sometimes one visit is enough for your customers to anticipate the quality of work they can expect from you. It’s vital to make a good first impression to potential customers and maintain a successful image for current clientele.
Pro Tip: Customers draw a number of conclusions about your work from your office appearance. Make a strong first impression with your office design.
An Office to Enjoy
You want your staff to enjoy coming to the office because that satisfaction will show itself in how they conduct their jobs and how they interact with customers. Not sure what your employees want in a redesign? Host a company meeting to gauge the needs and wants of your team, then put that list to work with a professional space planning and office design team.
The outdated, static vision for classrooms are quickly becoming obsolete. Many classrooms themselves have been replaced with collaborative learning spaces. In an effort to capture the attention of increasingly distracted students, updating your classroom design is a wise first step.
Shake Up Traditional Desk Arrangement
1) Shake Up Traditional Desk Arrangement
The linearly arranged classroom desks are a thing of the past. Modern classroom designs feature layouts that encourage collaboration and teamwork among students. Switching to a more flexible classroom arrangement that can be easily changed depending on students’ needs and curriculum can provide a functional yet inspiring setting.
Pro Tip: Invest in versatile classroom furniture that can be easily rearranged depending on the activity and material being presented.
2) Visual Stimulation
The science of color psychology has shown that colors can have a major impact on a person’s mood. Choosing the right colors for the classroom is a unique balance since you don’t want colors so soothing they put the kids to sleep, but also need to avoid stimulating shades of red, orange or yellow. Studies have shown that warm colors are better for younger learners, while cool tones are more appropriate for older students.
Technology has revolutionized classrooms by bringing numerous benefits to education, enabling teachers to enhance students’ learning. Introducing technology to the classroom can contribute to engagement and give them real-world skills to help them in this increasingly digital era. Classroom furniture that integrates technology can help keep young learners focused and avoid distractions.
4) Encourage Movement
The most common question students ask teachers is if they can go to the bathroom, yet surveys show that most of them don’t really need to use the facilities. They just need to stand up, move, or take a breath. Encouraging movement seems counterintuitive to the traditional principles of teaching, but when students feel free to stand up and stretch their legs in the classroom they’re less likely to leave it.
5) Comfort Matters
Ergonomic desks and comfortable chairs can contribute to students’ comfort and thereby make them better able to focus on their tasks. When equipping classrooms with high-quality and stylish school furniture, educators should choose pieces that can be easily moved around to meet students’ learning needs and suit a variety of different activities. Introducing elements and accessories that you would typically find in a home also help contribute to a person’s comfort level.
Capture Your Student’s Imagination
Education has changed immensely in the last decade. Teaching has evolved, and the role itself has shifted from the dry orator to the active facilitator. Educators now opt for flexible desk solutions that encourage active, project-based learning. Your classroom design should reflect these innovations and ensure that students are engaged.