October 5, 2018
By Workspace Resource
What’s the first thing you do when you see clutter covering your desk? If you simply shove it into drawers to shuffle stacks around, you’re not really organizing anything. So why does that matter? A relatively neat and orderly office space leads to higher productivity and less wasted time.
An organized work environment isn’t just visually appealing. Clutter signals to your brain that there’s work to do. When your brain feels overwhelmed by all this work, it triggers a stress response. Office organization has been shown to reduce stress by giving you a feeling of control and calm.
With all of the monitors, computer towers, laptops, phones, and chargers that weave their way around the typical office desk, the wire situation can quickly get out of hand. Remember that eliminating visual clutter helps reduce stress, so hiding messy wires is essential. If your desk doesn’t have a slot to stash them, trying using binder clips to group them together and get them out of sight. It’s a little thing that goes a long way.
Office workers have an average of 450 emails in their inbox, but those with generous storage are racking up over 3,000. Imagine if you had a box on your desk with that many messages in it. Unless you manage your inbox it will become a beast that will squeeze the life and efficiency out of you. Clearing your inbox is easier than you think, and even a couple thousand messages can be whittled down in a matter of 30 minutes or less. Set aside the time and get it done.
Do you jot down notes and reminders on post-its that now cover every surface? An easy way to get rid of all the random scraps of paper, notebooks, and post-it notes is to go paperless. Apps like Evernote, Google Keep, and many more make cloud-based note taking incredibly easy, and you’ll never lose them!
It doesn’t take much time to organize office supplies, but it’s one of those tasks that no one ever wants to take on. Remember that even small inefficiencies can lead to bigger problems down the road. Designate 1 person to be in charge of the office supply closet. They should do weekly inventory so you never run out of anything. Need something from the closet? Ask the person in charge so they’re able to track usage and waste.
A good desk is a fundamental part of a productive workspace. If yours doesn’t provide enough storage it can put a serious cramp on your workflow. It's important that you choose one that suits the space it will be in, but also provides enough storage to keep the surface clear. Even clean, simple workstations can be outfitted with pedestals and cabinets to add function to the form. These portable additions are the perfect way to preserve your modern aesthetic without sacrificing storage.
These 5 tips will help you get more organized, but remember how fast things can spiral out of control. Pair this guide with a resolution to organize and review a few times a month so you can stay organized and prevent the clutter from overwhelming you.