8 Tips You Can Use to Improve Your Conference Room Storage

July 6, 2022

By Workspace Resource

Quick, think about the most important rooms in your office. Does your conference room come to mind?

It should. 83% of employees spend 4-12 hours a week in meetings.

Creating a comfortable conference room is absolutely essential. But to create the best conference room, you need to make conference room storage space. Unfortunately, there are a few steps you have to take to create a lot of space.

How can you create the maximum amount of storage space? How can you figure out how to organize a conference room? What are some easy and inexpensive conference room storage ideas?

Answer these questions and you can store everything you need for your conferences. Here are eight great conference room organization ideas.

1. Relocate Your Conference Room

You should place your conference room in a location that is easy for your employees and guests to access. If you're trying to maximize space, you can place your room next to a closet or storage area where you have your supplies. An employee can step out, grab what they need, and return to the room.

2. Consider Huddle Rooms

Many offices have one big conference room that different teams can use, but multiple teams may want to meet together at once. You can instead have huddle rooms where small groups can meet together and get their work done. Huddle rooms require less storage space than conference rooms, and you can place rooms near closets for easy access.

You can put your huddle rooms in one central location or space them out throughout your office. You can keep a big conference room for meetings with clients and all-hands meetings. But allow your office staff to use the huddle rooms whenever they want, including for one-on-one conversations.

If you can't make new rooms, you can carve huddle rooms out of your conference room. You can install glass dividers that break the room down into sections. You can slide these dividers into the walls to open up the space as well.

3. Redesign Your Conference Room

Many conference rooms are centered around a large table. This lets workers see each other during the meeting, but it can create dead space in the center of the room.

You should consider a U-shaped conference room. You can have two long tables alongside the sides of your room with a short table on one end.

This leaves empty space in the middle of the room you can use for a storage location. You can also place a screen at the open end, letting you make presentations.

4. Use Smart Technology

Smart technology can help you reduce the clutter created by electronics and cables. Smartboards let you draw on touchscreens and save notes and documents on a cloud drive.

You can hang a smartboard on your wall, freeing up space on the floor. You don't need to store your board in anything, and you can use it whenever you want.

You can buy wireless presentation equipment, including wireless microphones and modules. You can store these tools in a box that you leave at the front of the room, making it easy for presenters to use them.

To make the most out of smart technology, your conference room should have electrical outlets. At least one should be at the front of the room, allowing the presenter to connect their laptop and other devices.

5. Take Advantage of Vertical Space

Most forms of storage in conference rooms focus on horizontal storage solutions. Many people use shelves, storing several items at the same height. It's okay to use horizontal storage, but it can create clutter and make it hard to see from a distance what certain objects are.

Vertical storage leverages the height of your conference room. You can place shelves in a vertical column or use stacking containers.

If you already have shelves in your room and you don't want to make more, you can put wire shelf organizers on them. This creates more space and lets you divide the shelves into different sections. You can place papers in one section and electronics in the other.

6. Try Under-The-Table Conference Room Storage

Under-the-table storage is a good solution if you can't add space or change significant features in your room. You can put drawers or install cubbies along the bottom of your conference room table. You can store non-essential items like pens and papers in cubbies.

You can also place rolling pedestals or desks underneath your table. You can roll a pedestal out to display products and place other objects in full view.

7. Install Shelves

Installing wall shelves is an easy way for you to figure out how to improve conference room storage. Select shelves that match the aesthetics of your room. If you have a modern conference room with a lot of glass, you can install glass or steel shelves.

You can place objects on your shelves in order of importance. Essential objects should be easier to reach on low shelves that are close to where people are sitting. Non-essential items like awards and artworks can go on the upper shelves.

8. Add Furniture

Furniture can help you create space for storage and make storage more accessible. Try to buy ergonomic chairs that you can move around the room.

Meeting space furniture can include drawers. Drawers create enclosed storage spaces, letting you conceal your supplies so they are not distracting. They can also add an interesting visual to your room, especially if you clash their materials with the other materials in your room.

Increase Your Conference Room Storage Space

Conference room storage depends on you. You can place your room near a closet or break your room down into huddle rooms to free up space in your conference room.

You can create space for storage through a U-shaped design and smart electronics. You should prioritize vertical space, which makes use of your walls while freeing up space on the floors. But you can add stackable containers as well as under-the-table storage.

Get all the items you need for great conferences. Workspace Resource provides premium conference room furniture for Texas offices. Contact us today.

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