6 Steps To Planning A Successful Office Remodel

December 28, 2022

By Workspace Resource

When a company matures, it expands in many ways: in the number of individuals it employs, the kinds of problems it faces, and the number of customers it serves. It may be time to remodel your office if it still needs to be in keeping with your company's new direction. Interior and exterior design should convey and reinforce the values of your business.

Workplace efficiency and productivity will improve as a result of making way for new space; besides giving the workplace a more modern style and feel, an office rebuild may better use the area. 

It's possible to adapt the structure to the needs of your company. For instance, if your human resources consulting business offers individual coaching as a new service, you may want to expand your office by demolishing a wall and combining it with a neighboring vacant space. If your office revamp creates more room, you may expand your workforce and serve more customers simultaneously.

To maximize your return on investment in a building or workspace you own, consider making some upgrades - for the simple reason that updating your building and office space raises its resale value. Moreover, problems are likely to arise, such as discovering your lighting needs to be up to pace, throughout the course of the restoration.

Follow These Budgeting Tips

Establishing a budget and getting approval from the relevant stakeholders is crucial. Everyone from builders to designers to architects will need to know this number. When working with a budget, think about both the ideal amount and the absolute maximum that you can spend. Over time, this will save money that would have been spent otherwise.

Understanding the structure or space to be renovated is the first important step. The budget has to take into consideration all of the variables that might increase or decrease the final price, such as the cost of supplies, the salary of renovation and general contractors, and the estimated timetable.

For complex projects with many variables, it is imperative to include as much information as possible in the budget to reduce the risk of going over. An in-depth study of renovation costs and comprehensive bids from contractors and designers can help you do this.

Establish Your Goals For The Office Renovation

Think of the office redesign like any other business project: outlining your goals, investigating your possibilities, and developing an office renovation plan. Even if your office design partner is involved in a good chunk of this, you'll still need a checklist to make the most of your time together. You, more than anyone else, know how your business operates, and this knowledge is essential when planning to ensure the least amount of downtime, the least amount of money spent, and the best possible outcome.

Get started on your overhaul by listing the issues you want to address with the new office space. These may include things like a negative company image, high energy, and power expenses, updating outdated technology, and providing better working conditions for staff. With this realization in mind, you may avoid becoming sidetracked by superficial fixes that won't get to the root of the issue and save time and energy for what really counts.

Maintain open lines of communication to keep a project on schedule. The most important application of this principle is between your business and the experts, but it is equally critical for your staff. Ensure a seamless transition with little downtime by communicating the goal of your renovation, soliciting opinions, and notifying affected departments in advance.

Inspect Your Building Before The Work Begins

Previous studies have shown the significant effect redesigning the workplace can have on staff retention and recruitment. Visitors to your workplace will get an impression of your company based on how professional or unprofessional it seems. So, it's vital to perform some serious research into what your office needs to seem desirable to present and potential workers.

Arrange a thorough building inspection to ensure adherence to building codes and the safety of occupants. When planning your office finances, it's essential to consider whether or not you will require asbestos removal or new ductwork. Potential extra costs include cleaning up any mold or pest infestations. 

It's also an excellent idea to look at your workplace building and surrounding area. To find out what kind of work you need to do, you should get architectural and engineering records from the building's owner. 

Verify whether there are any redeeming qualities in the current setup that you may use. Investigate if it is worthwhile to keep the current functionality.

The renovation design team should use the current structure's blueprints as a starting point, and they should also be given the opportunity to verify and evaluate all of the plans. Make sure that all of your facts are right. More precise estimates mean fewer unexpected expenditures and less headaches for business owners undergoing a redesign.

Finally, keep in mind that you should also evaluate the outside of your workplace. Determine whether the external area needs any improvements. Check if any extra features have been added since the building's completion.

Create An Office Design With The Right Team

Office remodeling projects are notoriously challenging because of the high stakes involved, the short timelines you must meet, and the tight budgets often associated with them.

Consider hiring a professional commercial interior designer or a firm is one of the most brilliant things you can do. You'll reap many advantages from working with these experts, but their knowledge and skill will decide how well things turn out.

Designers in the commercial sector are often switching between similar tasks. Their innovative thinking and familiarity with current commercial interior design trends are crucial in making the existing space both attractive and functional. If you hire a commercial design firm, they can make your ideas and concepts into a reality, giving your business the "wow" factor that will attract new clients and pleasantly surprise current ones.

Investing in the services of a well-known and respected interior designer can boost the worth of your company. This is because the final product will be far more aesthetically beautiful, and, second, the materials utilized will be of the most excellent quality possible. With the help of commercial designers and an internal project manager from the get-go, your firm can set the tone and attract clientele with higher disposable incomes, increasing the likelihood of attracting investors and securing funding.

Hire A Reliable Contractor For Your Project

Inquire about the contractor's record and how long they have been in business while searching for a renovation contractor for your office refurbishment. Electrical work, painting, partitions, and replacement of office furniture are just some of the essential services that should be available from a reliable firm.

Businesses also choose from various styles when designing their offices. Some businesses, for instance, choose the "industrial office" style, which has exposed building facades and hidden components for an unpolished, unfinished effect. Get in touch with a remodeling company focusing on interior design to ensure the fixtures, fittings, and finishes are in harmony with the building's structure and suit your industry.

Whatever route you take, be sure to pick a  firm with expertise in the look you're looking for. They should verify that they are familiar with your preferred design, layout, color scheme, fixtures, flooring material, and any other particulars you have for your project.

If the contractor doesn't seem to care about your needs or wants to implement their own ideas without consulting you, you should go elsewhere. A reliable renovation contractor will always ask you about your financial constraints and the specifics of the work before giving you a quote.

Execute Your Vision And Project Plan

Be true to your principles, needs, and wants from the start. Put faith in your designer and builder, and ensure you include all relevant parties. Finding the best office refurbishment specialists is essential.

The success of your project relies heavily on your ability to assemble a competent team. The best designers share your beliefs, personify your objectives, and can put themselves in your shoes as you embark on your workplace makeover.

Despite how trite it may seem, life seldom goes according to plan. Some things will go wrong no matter how well you prepare for them. You could find structural problems in a building, or an ice storm might delay things by a few weeks. You may minimize the hassle of this renovation by planning for any unexpected delays and setting aside some money in case of an unexpected expense.

How To Renovate Your Office Space

Professionals are available for consultation if you need help figuring out how to schedule the renovations and streamline the process. Find a specialist for each part of the office renovation process, and don't hesitate to ask them for advice on how to best plan the project. Most seasoned contractors have handled hundreds, if not thousands, of successful office renovations, so they have seen it all and can provide valuable insight.

You may also invite the team of experts to your workplace so they can observe the current setup and provide advice on transforming your office. They may assist with organization, noise reduction, and design suggestions, all of which contribute to a more pleasant and productive workspace.

Need help furnishing your office?

Furnishing an office space can be a daunting task. Our Office Furniture Buying Guide breaks the process down into 5 phases with clear actionable steps that will help you design a space you love.

Get The Ultimate Office Furniture Buying Guide

Love The Space You Work In

Design Your Office