Moving an office may be even more stressful than moving your own home, as there are so many more variables and moving parts. You may not have control over the many aspects of a corporate move because of guidelines provided by the company, or a stringent approval process paralyzing the timeline. Most people are not familiar with how to prepare for a corporate move, which can cause frustration and delay. Click To Tweet
Your Office Moving Checklist
Moving your office may seem completely foreign, but is absolutely do-able. Most people are simply not familiar with how to prepare for a corporate move, which can cause frustration and delay. That’s why it’s so important to follow a cohesive and comprehensive office-moving guide. Here are a few tips to get you started:
Determine a Budget
Your move budget will dictate every aspect of the process, so it’s important to identify costs before you hire movers, or even pack the first box. If you’re downsizing, it may be time to swap out big, bulky furniture for versatile workstations. If you’re upgrading, you may have a larger budget for office design and furniture services. Once you’ve established your budget, stick to it by prioritizing your needs and identifying any potential surprise expenses.
Make a Plan
While there are sure to be hiccups or detours, it’s important to create a plan and timeline for your upcoming move. This can also allow you to provide an overlap between the closing of your old office and opening of your new facility so that business will not be interrupted. You’ll need to develop and discuss the plan with the rest of your moving committee and with upper management to ensure it’s feasible. For small offices, it’s best to plan at least 3 months out, while larger offices may need as many as 6 to 8 months. The sooner you start, the better!
Communication is king when it comes to successfully executing an office move. Employees should all understand the timeline, expectations, and pre-move tasks. It’s important not to lean too heavily on emails or group texts, but have regular meetings to discuss and clarify the process to avoid any potential misunderstandings. As the manager of a move, you shouldn’t be expected to do everything, but you should know who’s doing what and when it should be done. That’s where delegation comes into play.
Trying to juggle a move alone is a recipe for disaster. Create a moving committee and arm them with a list of tasks that need to be added to the timeline and completed. A move usually requires scheduling and coordinating with various service providers, such as furniture delivery teams or computer network specialists. Delegate other managers to keep track of specific services and make sure they are transferred or installed correctly. Upon completion, have them report the results back to you.
The Right Team
Having the right people on your team can be the difference between a successful move and a huge headache. Opting for a turnkey design and furniture service takes the guesswork out of furnishing your new office. With experienced professionals guiding you through the process you’ll be enjoying your beautiful new office in no time.
Contact Us to learn more about finding the perfect furnishings for your workplace.