Dreading an upcoming office relocation? Are you delaying the move because you don’t know where to start? Having a specific plan in pace will help ease your anxiety and motivate you to take action.
Planning Your Office Relocation
The first steps to relocating your office are to start a practical timeline and delegate tasks. Instruct office managers to motivate and encourage employees to make this transformation seamless for everyone. The following recommendations will help your team get organized for an ideal move.
- Have a Game Plan
- Don’t Wait Until the Last Minute
- Don’t Hire a General Moving Company
- Hire a Specialized Person or Company to Move IT Equipment
- Clean Your Desk Out
1) Have a Game Plan
Moving office spaces without a strategy is stressful and nearly impossible, which is why having a game plan is crucial. A skilled commercial furniture dealer can help you organize your new office space to ensure your existing furniture fits properly and is used in the most efficient way possible. Professional space planning will save you time, so the movers and installers know how to load the truck and make the best use of their time at the new office location.
Pro Tip: If you intend on relocating your office, make sure to plan at least six months in advance.
2) Don’t Wait Until the Last Minute
We all procrastinate from time-to-time. However, when moving office locations, it’s best to plan in advance- especially if you plan on selling old furniture, or purchasing brand new. New furniture can take up to six weeks to receive, so you’ll want to set aside ample time for that process. Depending on the quality and quantity of your pre-owned furniture, a commercial dealer may be able to offer you a credit for your unused furniture through a Buy-Back program.
3) Don’t Hire a General Moving Company
Moving commercial office furniture requires skilled labor to efficiently disassemble commercial grade office furniture, particularly cubicles. General moving companies don’t have this type of experience and can break pieces, lose parts, or take a significant amount of time and labor to take apart and reassemble the pieces. Therefore, it is mandatory to work with a company that specializes in moving commercial offices.
4) Hire a Specialized Person or Company to Move IT Equipment
Today, computers and IT equipment are vital for most businesses. This expensive equipment should be one of the first things to go, so it doesn’t get damaged during a move. The bare minimum for transferring these costly goods would be to label, pack-up and secure them on rolling carts. This will help ensure the equipment does not get damaged during a move and can be easily identified at the new office location.During a big office move, ensure valuable IT equipment is protected by hiring a specialized company to move the equipment. Click To Tweet
5) Clean your desk out
Give your employees plenty of time to clean their personal items from desks and other storage. These items should be packed away in boxes prior to the furniture being moved. You have enough to worry about when moving spaces, so you don’t want to worry about loose personal items as well. This can result in costly time delays or unavoidable damages.
A Stress-Free Move
Proper planning will make this office relocation as worry-free as possible. Furthermore, hiring a company that specializes in relocating commercial businesses will ensure your office move goes well and your expensive equipment is taken care of.