Common Office Productivity Killers & How to Eliminate Them

Common Office Productivity Killers & How to Eliminate Them

Have you noticed your employees missing tasks, or running behind on important projects? A good manager knows that these things can happen, even with a winning team. The questions it, what can you do to prevent problems with productivity? If you or your employees have had problems staying productive at work, one or more of these causes might be to blame. Click To Tweet

Office Productivity Killers

There’s a big difference between being at work and working. Staying productive is a challenge, especially if you spend half of your time fielding emails and jumping from phone call to meeting. Distractions are unavoidable in the workplace, and resisting them can be difficult for even the most focused employees. Here are some things to watch out for:

1) Distracted Coworkers

A distracted coworker can often become a distraction themselves. While the open concept office space works for many, it does not work for all. Even if your team embraces this style, it’s important to provide quiet spaces for focused, individual work. Every office environment is unique, so when you’re considering office design it’s important to consider the pros and cons of each layout option and go with the one that best fits in with the work your employees do and the type of culture you’re trying to create.

Pro Tip: A distracted employee can lead to a distracted team. Make sure your office layout provides the right balance of privacy and collaboration.

2) Emails

More than 200 billion emails are sent in the average day and if you’re like most people, you check yours dozens of times a day. While you should never leave a client or coworker hanging, checking email has a tendency to devolve into browsing the internet. To remain productive, you should limit the amount of time that you spend checking your emails. It’s helpful to designate specific times each day to do so.

3) Pointless Meetings

Office workers attend frequent meetings, but how many of those accomplish very little?  Spending hours in pointless meetings that accomplish nothing, or could have easily been conducted via email is one of the most common disruptions workers face. If possible, limit the number of meetings required and attend them only when necessary.

4) The Internet

Do you find yourself clearing your search history more than a few times a day? If so, you might want to rethink how you’re using your work computer. Save online shopping, perusing and social media for your personal time. 

5) Bad Office Design or Furnishings

It can be hard to focus in an office with old, uncomfortable furniture, poor lighting, and a bad layout. For example, if your office utilizes closed cubicles but requires frequent collaboration, those walls create a barrier to employee productivity. Consider instead upgrading to modern workstations that provide privacy in a collaborative environment.

Send the Right Message

Ultimately, your office design needs to send the right message. A well-executed design should last you for a good number of years. Your goal should be to inspire your employees and make them feel comfortable and productive, which is a hard thing to get right.

Contact Us to learn more about office design and furniture to ensure productivity.

Design That Inspires: Creating a Collaborative Workspace

Design That Inspires: Creating a Collaborative Workspace

For many businesses, collaboration is an essential component of effective workflow. In these environments, coming up with creative ideas, and overcoming obstacles requires a high level of teamwork. However, collaboration isn’t something that happens effortlessly, it needs to be facilitated. Not sure how to achieve a smart office design that encourages collaboration? Here is some inspiration! Click To Tweet

Creating a Collaborative Workspace

Why do so many businesses use office design experts? In short, it’s because encouraging collaboration through furnishings isn’t something that comes naturally to most. They either go full steam ahead towards a completely open concept that lacks any individual privacy, or they go the opposite direction, putting up walls and cutting team members off from one another. There’s a happy middle ground, and a design professional can help you achieve that.

Flexible Workspaces

Above all, collaboration requires flexibility. It’s furniture that isn’t mounted to a wall or to the ground. It’s workstations that can be easily and quickly moved and rearranged to suit different needs. It’s desks that can be turned into standing desks, chairs that can be height-adjusted, and tables with storage or connectivity outlets. Collaboration is often spontaneous, but the office design has to provide a space for that to happen. 

Individual Space

Almost no job requires constant interaction, and for good reason. Each employee should have a workspace that’s afforded some amount of privacy so that after the team meetings and delegations they can get to work without interruption.

Pro Tip: The best office designs skillfully balance the “we” and the “me” for a space that’s functional and flexible.

Team Space

Open plan office designs have gotten a lot of criticism, stemming from the noise created within them and lack of privacy afforded to employees. This leads to heightened stress levels, more distractions, lower productivity and a less than stellar standard of work being produced. To counter to this, provide individual space with team space. Team space could be a large conference room outfitted with comfortable seating and a sofa near the back of the room for more private conversations. The team space should be at least partially separated from individual workstations to prevent a disruption to those working.

Good Idea, Poor Execution

Despite mixed reviews, the open office remains a popular workplace design for good reason. It fosters collaboration, promotes learning, and nurtures a strong culture. It’s a good idea that is often poorly executed. For a positive outcome, partner with a reputable workplace design firm that has the expertise to achieve the end goal.

Contact Us to learn more about office furniture and design for a professional, collaborative-friendly environment.

3 Reasons Workplace Lighting Matters More Than You Think

3 Reasons Workplace Lighting Matters More Than You Think

Modern workers spend most of their day in the office, but if they’re not focused or productive, they can’t do much for their employers.  Companies that understand what drives productivity will get the most out of their talent and as a result, generate higher revenue. One of the biggest factors that affect employee mood and productivity might surprise you. It’s lighting. Click To Tweet

Workplace Lighting

If you’ve ever worked in a dimly lit office with fluorescent lights buzzed overhead, then you already know that lighting affects your mood, energy level and productivity. Here’s what workers get with good lighting:

  1. Enhanced Productivity
  2. Improved Mood
  3. Decreases Discomfort

1) Enhances Productivity

While the initial investment required for a lighting overhaul might give you pause, consider the benefits you’ll see in terms of energy savings and productivity gains. Lighting is critical to alertness and productivity in the office. Understand that different tasks require different levels of light, so computer usage may require less lighting than filing.

2) Improves Mood

With more than 68% of office employees unhappy with the lighting in their workplace, that signals a less than satisfied workforce. Lighting is considered one of the most important factors in ergonomics, but this part of office design is often overlooked, rushed, or sacrificed in the name of style. In your own office, you may have noticed frustrated employees bringing in their own lamps to find the right blend of functional lighting and home-like ambiance

3) Decreases Discomfort

While office jobs aren’t known to be particularly dangerous, working at a desk all day can cause aches and pain. Lower back pain, wrist pain, and leg cramps come with the territory of office work, but so do headaches and eye strain. It’s not unusual for businesses to invest in modern, comfortable conference room seating to appeal to visitors, so why then would you not also invest in adequate furnishings and lighting for your employees?

Add Value

Building owners and facility managers have the potential to add value, reduce costs and enhance employee performance through the application of good lighting. People are attracted to well-lit public facilities, commercial shopping districts, and parks, so improved lighting, or adding more windows could actually add value to the building. 

Thoughtful Lighting Goes a Long Way

Smart organizations know that enhancing the performance of their people keeps companies growing and innovating. Thoughtful lighting design can be a powerful tool to increase employee performance. Modern office design emphasizes the role of lighting, with more natural light, built-in task lighting and more.

Contact Us to learn more about office lighting and design to improve your employee’s experience.

Crucial Design Tips for Creating a Patient-Focused Healthcare Facility

Crucial Design Tips for Creating a Patient-Focused Healthcare Facility

When you walk into your doctor’s office are you greeted by a cheerful interior design? More and more medical facilities are opting for cleaner, welcoming environments with the help of modern furnishings, interesting textures, and thoughtful artwork. Your healthcare facility furnishings should make patients feel calm, confident and comfortable. Click To Tweet

Patient-Focused Healthcare Design

Healthcare facility design today goes well beyond aesthetics, particularly when it comes to healthcare. The cold, sterile designs of the past no longer cut it. Patients expect and deserve a modern, comfortable environment from the waiting area to the exam room.

Make it Comfortable

Chairs and couches should be muted in color and varied in height and width. Soft or neutral colors are best, without busy patterns or designs.  The arms of the chairs are important because they make it easier for people to get in and out of their seat, while the variance in height makes the space comfortable for people of all sizes.

Emphasize Privacy

Elements of seating and spacing are fundamental characteristics of a health clinic. It’s important to provide areas where families can sit together and talk, but also have chairs and couches for people who prefer a private setting. Be sure to place all chairs and sofas a good distance from the reception desk to protect each patient’s privacy.

Easy to Clean

The comfort and safety of patients should be a top priority when it comes to designing your healthcare facility. Materials used should be easy to maintain and keep clean. Because many patients have compromised immune systems when they visit a medical center, cleanliness is key.

A Clear Traffic Path

When patients walk in it should be very apparent which way they should go first. There should be easy access around the facility for those walking and in wheelchairs.

Keep It Convenient

Providing your patients with modern conveniences such as WiFi, charging stations and entertainment will significantly improve their experience.

A Positive Experience

By focusing energy and attention on the design of your healthcare facility, you can create a more positive patient experience and raise the morale of employees. A positive impression goes a long way in regards to a satisfactory overall experience.

Contact Us to learn more about furnishing your healthcare facility with the patients in mind.

5 Ways to Create a Welcoming Waiting Area

5 Ways to Create a Welcoming Waiting Area

Go to any new dental office and you may be surprised by what you find in the waiting room.  More and more dentists are swapping their outdated vinyl seating and recycled magazines for upscale, modern furniture and video game areas equipped with wall mounted televisions. Why all this attention to the waiting area?   

A Welcoming Waiting Area

While you may not spend a lot of time in your facility’s waiting room, your customers do. The waiting area is essentially the first impression you make, and no matter how good your services are, an outdated or uncomfortable waiting room can cost you customers. Ensure a positive customer or patient experience with a clean, comfortable waiting area. Click To Tweet

1) Ensure Comfort

Waiting areas of the past were often clinical, sparse and cold. To avoid this in your facility, opt for warm colors, comfortable furniture and textures, and rich wood accents. Consult with a workspace design professional to discuss ways to improve your waiting area.

2) Provide Entertainment

No one really likes waiting, but you can improve the experience by providing access to entertainment. This might be televisions, video games, up to date magazines or a toddler play area.

3) Personalize

The most beautiful waiting area can still feel cold without a bit of personalization. You can add home décor elements such as lamps, rugs and throw pillows to achieve a more personal touch. Posting photos of staff events or volunteer activities can further customize your space.

4) Offer Refreshments

With an emphasis on convenience, customers shouldn’t have to ask you for anything. Refreshments, such as water, coffee and tea should be provided on a counter in the waiting area. Ideally, they are out of reach of little ones, but accessible to anyone else.

5) Go High-Tech

Free WiFi is no longer considered a luxury. It’s expected nowadays, especially by younger people, a crucial generation of customers for any business to consider. Providing WiFi is another means of facilitating entertainment for your customers, making their wait more enjoyable.

A Better Experience

The goal of improving your waiting area is to provide your customers or patients with a better experience.  A comfortable, inviting waiting area and consistent service is often what keeps customers coming back.

Contact Us to learn more about transforming your waiting area into a modern, welcoming space.

The Essential Office Moving Checklist

The Essential Office Moving Checklist

Moving an office may be even more stressful than moving your own home, as there are so many more variables and moving parts. You may not have control over the many aspects of a corporate move because of guidelines provided by the company, or a stringent approval process paralyzing the timeline. Most people are not familiar with how to prepare for a corporate move, which can cause frustration and delay. Click To Tweet

Your Office Moving Checklist

Moving your office may seem completely foreign, but is absolutely do-able. Most people are simply not familiar with how to prepare for a corporate move, which can cause frustration and delay.  That’s why it’s so important to follow a cohesive and comprehensive office-moving guide. Here are a few tips to get you started:

Determine a Budget

Your move budget will dictate every aspect of the process, so it’s important to identify costs before you hire movers, or even pack the first box. If you’re downsizing, it may be time to swap out big, bulky furniture for versatile workstations. If you’re upgrading, you may have a larger budget for office design and furniture services. Once you’ve established your budget, stick to it by prioritizing your needs and identifying any potential surprise expenses.

Make a Plan

While there are sure to be hiccups or detours, it’s important to create a plan and timeline for your upcoming move. This can also allow you to provide an overlap between the closing of your old office and opening of your new facility so that business will not be interrupted. You’ll need to develop and discuss the plan with the rest of your moving committee and with upper management to ensure it’s feasible. For small offices, it’s best to plan at least 3 months out, while larger offices may need as many as 6 to 8 months. The sooner you start, the better!

Communicate

Communication is king when it comes to successfully executing an office move. Employees should all understand the timeline, expectations, and pre-move tasks. It’s important not to lean too heavily on emails or group texts, but have regular meetings to discuss and clarify the process to avoid any potential misunderstandings. As the manager of a move, you shouldn’t be expected to do everything, but you should know who’s doing what and when it should be done. That’s where delegation comes into play.

Delegate

Trying to juggle a move alone is a recipe for disaster.  Create a moving committee and arm them with a list of tasks that need to be added to the timeline and completed. A move usually requires scheduling and coordinating with various service providers, such as furniture delivery teams or computer network specialists. Delegate other managers to keep track of specific services and make sure they are transferred or installed correctly. Upon completion, have them report the results back to you.

The Right Team

Having the right people on your team can be the difference between a successful move and a huge headache. Opting for a turnkey design and furniture service takes the guesswork out of furnishing your new office. With experienced professionals guiding you through the process you’ll be enjoying your beautiful new office in no time.

Contact Us to learn more about finding the perfect furnishings for your workplace.

WordPress Video Lightbox